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Administrative & Company Management Associate

Beth Morrison Projects is seeking a full-time Administrative & Company Management Associate This position will work closely with BMP’s General Director, Associate Producer and Director of Production to help execute on financial, administrative and production needs throughout the organization. The duties for the position may grow and change with the needs of the organization.

 

Responsibilities of the role fall into three categories:

 

  1. Bookkeeping (approx. 10 hours/week)

    • Collect all bank & credit card receipts from BMP staff, reconcile receipts against statements, and enter into Quickbooks

    • Manage accounts payable and receivable, including contract payment tracking

    • Preparation of checks for signature by General Manager or Executive Director

    • Prepare 1099’s at year end

 

  1. General Administration (approx. 15 hours/week)

    • Manage office supplies, including ordering as needed

    • Process incoming mail and distribute as needed

    • Be the primary person to answer the office phone

    • Manage the general organizational email account

    • Manage the booking of our LA office for rentals

    • Assist President/Creative Producer with calendaring and scheduling of meetings

 

  1. Company Management (approx. 15 hours/week)

    • Work with Director of Production and Associate Producer to determine the travel & housing needs for all productions

    • Prepare travel budgets for review and approval of Executive Director

    • Make all bookings of travel and housing, and work with artists to ensure their needs are met

    • Prepare itineraries for all artists and BMP staff that are traveling with productions

 

Requirements

The ideal candidate is someone with at least a Bachelor’s Degree and a passion for music/theatre/arts. Proficiency in Quickbooks and experience booking high volume travel is essential. Must have excellent Microsoft Office Suite skills, with a focus on Word and Excel. Must be a highly organized individual who can multi-task and manage multiple projects at once.

 

Full-time position

5 days a week (approximately 40 hours per week). Occasional evening and weekend word as needed. Currently fully remote work, with weekly visits to the office for mail pickup. In fall 2021, anticipated 1-2 days a week in the office. Full-time salary $40,000-$45,000 DOE.

 

Send resume and cover letter to info@bethmorrisonprojects.org

BMP is an equal opportunity employer. We do not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, sexual orientation, gender identity, genetic information or any other basis protected by local, state or federal laws.

Director of Production

The Director of Production will serve as the primary technical liaison between BMP and its collaborators — including composers, directors, music directors, designers, production staff, venues, presenters, and external vendors. They will be responsible for advancing technical needs for all BMP touring and world premiere productions as well as ongoing operational duties.

The Director of Production oversees a staff of a full-time Production Manager, part-time Associate Production Manager, freelance Production Managers, and over-hire labor.  

The Director of Production reports to BMP’s Executive Director.

Responsibilities of the role include:

  • The Director of Production oversees a staff of a full-time Production Manager, part-time Associate Production Manager, freelance Production Managers, and over-hire labor;

  • Ensuring that all BMP production safety, equity, diversity, and inclusion protocols are being maintained at the highest level;

  • Overseeing and approving production schedules, setting production timelines/deadlines, and leading production meetings;

  • Determining rental and crew needs for all technical departments, in conjunction with production designers and venue production managers;

  • Planning and executing the load-in and load-out plans of all BMP projects, as well as staffing developmental workshop and technical rehearsal;

  • Assisting designers with the execution and realization of their designs, while adhering to project budgets;

  • Overseeing of the writing and revising of technical riders to accompany BMP contracts, and ensuring that all aspects of the production are well documented

  • Oversee the soliciting of bids from shops and vendors for the construction of scenery/props/costumes and rental of audio/video/lighting/backline needs

  • Oversee a team that will determine and execute all packing, shipping, and cartage needs for BMP projects.

  • Advise on hiring and overseeing of production support staff including Stage Managers, Technical Directors, Prop Artisans, PA’s, Lighting/Audio/Video Technicians, Wardrobe supervisors, Hair/Makeup staff, etc.

  • Oversee the management and storage of all production related items as well as equipment owned by BMP used across productions
      

BMP is a traveling company and the Director of Production will be expected to travel or oversee a traveling team for projects.

Qualifications:

  • 5+ years of technical theatre experience, including a minimum of 4 years of Production Management experience in the performing arts

  • Proficiency in Vectorworks/AutoCAD software

  • Broad understanding of all areas of technical production

  • Bachelors or Masters degree; or comparable experience in theatrical production

  • The ideal candidate is a highly motivated and proactive individual with excellent communication and project management skills. The ability to juggle multiple projects and find creative solutions to problems large and small is crucial. They should thrive working with a small, tight-knit group of ambitious creatives. Previous experience in music/opera is a plus.

To Apply:

 

Please send your cover letter and resume to jobs@bethmorrisonprojects.org and include your name and the position title in the subject line.

Full-time position

Full-time salary $60,000-$70,000 DOE.

BMP is an equal opportunity employer. We do not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, sexual orientation, gender identity, genetic information or any other basis protected by local, state or federal laws.